Dear Friends,

This year, as always, we will enjoy regular day and evening presentations, which are scheduled far in advance so that you can include these programs in your schedule, along with field trips. This letter and agenda will also be put on our website. We are enclosing a magnet with our 2011-12 dates to attach to your refrigerator so we hope you will remember to feed your mind as you feed your body, and yes – we will laugh also!

We will communicate with you via e-mail or announcements at meetings. Please give us your email address if you want to stay informed. Your email will not be shared with any other organizations and it is our main form of contact.

If you are receiving this letter it means you were a member last year or you were recommended as one who might be interested in joining. All returning members who RSVP to us by Friday, August 5th will be guaranteed a place. After 8/5/11 membership will be based on the date in which it is received until we reach our limit of 500 members, so do not delay! New invitees who respond may assume that they are members unless we call them and return their checks. We need to limit our membership because of space limitations at the Denver Country Club. We would also appreciate telling us if you choose not to join, as we have a waiting list. I think you will find that our coordinators Jessica J. Jones, Sheri J. Dreger and Barbara Herbaugh will be responsive to your questions and concerns. I am happy to talk to you also!
It is important that we have a sense of the number who are interested in attending a program so we can estimate the number of seats we will set up. Please RSVP to the specific programs. We understand you may not be able to come but it gives us a sense of the size of the attendance. We will not be able to allow guests until later in the season if and when we decide that space is available. The only exception to this rule is our evening programs which we encourage guests to attend.

Please note: this is an avocation for me and I help underwrite Eclectics. If you cannot afford the cost of the membership let us know and we will adjust accordingly. I want everyone who is interested in participating to be able to join. You may look forward to over 35+ programs. There will be some additional costs for meals and surcharges for the expenses of the fieldtrips but they will be clearly explained. Membership dues for 2011-2012 will be $275.00. If you join, you will receive the second half of the year’s schedule in October by mail, with a roster of the members. Thanks and here’s to another exciting and educational year!

This year our mantra is quoting Mahatma Gandhi:
"Live as if you were to die tomorrow. Learn as if you were to live forever”

We hope you are having a good summer and we look forward to seeing you in September!

The Guidelines ~ 2011-2012

MEMBERSHIP: At this time, membership will be held to last year’s numbers, 500 members. We will inform you if you are on the waiting list once we have reached our maximum membership. Membership is based on the order in which it is received, and returning members who RSVP by 8/5 are guaranteed a spot.
GUEST POLICY: Please check with our office for guest availability. There are evening programs where guests are encouraged: 9/12, 10/24, 12/5, and 12/12. After our September programs, there will be a place to add your interest in inviting a guest, and unless notified by email, we will include your guest(s). We will contact you via EMAIL when we feel that we do not have enough space available to allow guests for programs. When there is room for guests, the guest fee will be $15.00. If the guest is staying for lunch or dinner there is not an additional $15 fee, the guest will only pay the cost of the lunch and/or dinner.
RSVP POLICY: Please RSVP to the programs through December that you would like to attend. We understand that you may not be able to attend every program you have checked, but this will help us in estimating about how many seats we need to set up and also availability for guests.
LUNCH/DINNER POLICY: We need to know 3 days in advance if you want to cancel a lunch or dinner reservation , otherwise, we will have to pay for them. Lunch and dinners with our presenters and with each other are at “open community tables.” We think the opportunity to talk and meet other members will enrich our lives!
WEBSITE: As an Eclectic, you are invited to visit our website which features our programs and descriptions, www.denvereclectics.com, and when other special opportunities arise, you will be invited. My goal is to open ourselves to the world and to each other.
EMAIL ALERTS: We largely communicate through emails and our website. It is really important to give us your email address, which we will not share with other groups or list it in our 2011-12 Roster. We send out weekly reminders of upcoming programs and any other important program changes/additions/cancellations, by email.
DENVER COUNTRY CLUB POLICIES: Please note that denim and cell phones are not allowed at the DCC.
E-MAIL: We largely communicate through emails and our website. It is really important to give us your email address, which we will not share with other groups or list it in our 2010-11 Roster. We send out weekly reminders of upcoming programs and any other important program changes/additions/cancellations by email.
TIME: We really do start on time and end when scheduled.
DISTURBANCES: We shut off all cell phones and interrupting devices.
BOOKS/CD’s: We do not sell anything at the Denver Country Club but on appropriate occasions, we will have books and CD’s available and will bill you later.
COMMUNITY TABLE: We welcome non-profit opportunities and special events by putting them on our community table.
NAME TAGS: We want you to have your name tag on and to introduce yourself to others. Please say “hello” to your neighbors and find out something new. Everyone here is special!
BEVERAGES: Please fill in the front seats first. You may bring your tea, water, coffee in with you, but please do not spill it on your new friend!
COORDINATORS: Our Eclectic Coordinators have remained the same and are happy to help you:
Jessica Jones | jessica@denvereclectics.com
Sheri J. Dreger | sherij@denvereclectics.com
Barbara Herbaugh | barbara@denvereclectics.com

Any of us will try to answer your questions and help you with whatever request you may have. We all work as a team!